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About Form W-9, Request For Taxpayer Identification Number: What You Should Know

A Form W-9 requester need not provide documentation to support the payee's identity (the payee's name, date of birth, or Social Security number) (Form W-9, 1018); but the payee must be identified by the Form W-9 form and must have a TIN in some form at the time of the  return filed (for example, Form W-2, 1099).  Form W-9 and the Payee's Identifiable Information: An Examination The IRS will require a copy of the Form W-9 from the payee, and will send a form to the payee with a report containing the names and mailing addresses of the Payee's Form W-9 and the Payee's payer (Form W-2) to prove that the tax is owed by the payee. Generally, a payee will use the payer's TIN, rather than the payee's. Requests for Form W-9 for individuals or business owners Requests for Form W-9 to be issued to individuals or business owners under the W-9 rules may (a) be made by filing a joint return with the taxpayer, (b) by filing a return with an individual filer who, for the purposes of this guidance, is deemed a co-owner of the business, or (c) if the payee is a U.S. person, by a tax practitioner who certifies in writing to the IRS that the payee is a U.S. person and is not a partnership, trust, or other entity. Form W-9 and Payee's Identifiable Information: Application Process The IRS makes no representations or guarantees, expressly or impliedly, that the IRS Form W-9 will be received by the IRS as proof of the payee's identity and TIN, and does not endorse any software, electronic format, or method of transmitting or storing Form 990. Form W-9 and Payee's Identifiable Information: Payee's Identification Number and Certification Requests to receive the W-9 and payee identification numbers for the payee will be considered with regard to the payee's filing status only.

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